Job Description
Qualifications
8-10 years of office administrative experience in an international context
Bachelor’s degree or equivalent combination of education and experience
Solid touch-typing speed and high proficiency with Microsoft Office and other relevant tools with high enthusiasm for adopting new tools such as Generative AI to improve efficiency
Highly competent scheduling guru
An ability to navigate complex calendaring situations with grace and poise for a large team across many offices (San Jose, Boston, London, Bangalore, Tokyo & China)
Highly dependable, reliable and punctual, ability to handle multiple tasks of an urgent nature, while ensuring a professional level of tact and diplomacy
Attentive to requests, responsive in a timely, effective, and efficient manner
Dedicated, reliable, and flexible with an exceptional EQ, superior work ethic, accountability, team mentality and uncompromising personal integrity
Excellent written and verbal communication skills in the English language
Ability to perform essential job functions with or without reasonable accommodation, including sitting, standing, walking, lifting (up to 25 pounds), and using office equipment such as computers, phones, and copiers
Must be able to manage multiple tasks in a professional office environment while maintaining attention to detail and accuracy
Ability to work regularly, in-person, in the San Jose office
Benefits
TDK Ventures offers competitive pay commensurate with experience, and comprehensive benefits package including medical, dental, vision, 401(k), life insurance, vacation, paid holidays and more
COMPENSATION
This position is based in San Jose, CA and the annualized pay range for this role is between USD $+0,700 and $114,400
The actual base pay is dependent upon many factors, such as: education, training, transferable skills, work experience, business needs, geography, market demands, etc
The pay range is subject to change and may be modified at the Companies discretion
The role may also be eligible for variable bonus programs and benefits
Responsibilities
The Team Assistant is responsible for providing general administrative and office management support to the TDK Ventures team
Coordinate and schedule complex meetings across multiple time zones and geographies, ensuring seamless logistics and effective participation
Support complex travel arrangements for team members, including multi-leg trips, schedule changes, and unique requirements beyond simple travel agency support
Oversee San Jose office management, handling tasks such as mail processing, deliveries, tidying, and liaising with facilities for maintenance, cleaning, and other administrative needs
Plan and organize team events such as office gatherings, lunches, meetings, and conferences, managing logistics like venue selection, catering, materials preparation, and technology setup
Manage the firm’s corporate apartments, including bookings, maintenance coordination, housekeeping oversight, and policy enforcement for consistent operations
Responsible for the company’s branded swag, coordinating vendor relationships, managing inventory, storage (on-site and external), cost-effective and timely distribution across the team
Ensure a welcoming and professional experience for internal and external guests, attending to pre and post meeting needs for their visit
Monitor, maintain and stock office and snack supplies inventory, placing orders as needed to ensure a well-equipped and well-organized workspace, while adhering to set budget
Other tasks or special projects assigned by HR Principal to support the team and office operations
Job description
TDK Ventures is seeking an experienced administrative assistant to support our team and our San Jose, CA office. This is an exciting opportunity to work with a top-tier Corporate Venture Capital fund in Silicon Valley. The Team Assistant is responsible for providing general administrative and office management support to the TDK Ventures team. In order of importance, the general duties will include but not limited to:
RESPONSIBILITIES:
• Coordinate and schedule complex meetings across multiple time zones and geographies, ensuring seamless logistics and effective participation.
• Support complex travel arrangements for team members, including multi-leg trips, schedule changes, and unique requirements beyond simple travel agency support.
• Oversee San Jose office management, handling tasks such as mail processing, deliveries, tidying, and liaising with facilities for maintenance, cleaning, and other administrative needs.
• Plan and organize team events such as office gatherings, lunches, meetings, and conferences, managing logistics like venue selection, catering, materials preparation, and technology setup.
• Manage the firm’s corporate apartments, including bookings, maintenance coordination, housekeeping oversight, and policy enforcement for consistent operations.
• Responsible for the company’s branded swag, coordinating vendor relationships, managing inventory, storage (on-site and external), cost-effective and timely distribution across the team.
• Ensure a welcoming and professional experience for internal and external guests, attending to pre and post meeting needs for their visit.
• Monitor, maintain and stock office and snack supplies inventory, placing orders as needed to ensure a well-equipped and well-organized workspace, while adhering to set budget.
• Other tasks or special projects assigned by HR Principal to support the team and office operations.
QUALIFICATIONS
• 8-10 years of office administrative experience in an international context
• Bachelor’s degree or equivalent combination of education and experience
• Solid touch-typing speed and high proficiency with Microsoft Office and other relevant tools with high enthusiasm for adopting new tools such as Generative AI to improve efficiency. Monday.com, Zoom, and Calendly experience a plus.
• Highly competent scheduling guru. An ability to navigate complex calendaring situations with grace and poise for a large team across many offices (San Jose, Boston, London, Bangalore, Tokyo & China)
• Highly dependable, reliable and punctual, ability to handle multiple tasks of an urgent nature, while ensuring a professional level of tact and diplomacy
• Attentive to requests, responsive in a timely, effective, and efficient manner
• Dedicated, reliable, and flexible with an exceptional EQ, superior work ethic, accountability, team mentality and uncompromising personal integrity
• Excellent written and verbal communication skills in the English language
• Ability to perform essential job functions with or without reasonable accommodation, including sitting, standing, walking, lifting (up to 25 pounds), and using office equipment such as computers, phones, and copiers. Must be able to manage multiple tasks in a professional office environment while maintaining attention to detail and accuracy.
• Ability to work regularly, in-person, in the San Jose office
BENEFITS:
• TDK Ventures offers competitive pay commensurate with experience, and comprehensive benefits package including medical, dental, vision, 401(k), life insurance, vacation, paid holidays and more.
COMPENSATION
• This position is based in San Jose, CA and the annualized pay range for this role is between USD $+0,700 and $114,400. The actual base pay is dependent upon many factors, such as: education, training, transferable skills, work experience, business needs, geography, market demands, etc. The pay range is subject to change and may be modified at the Companies discretion. The role may also be eligible for variable bonus programs and benefits.
CONTACT: PRINCIPALS ONLY: Only those who apply through the Apply link and attach a motivation letter and resume will be considered. Please do not attempt application via InMail
TDK is an Equal Opportunity Employer
