operations officer - administration

Work Term: Permanent
Work Language: English
Hours: 40 hours per week
Education: Bachelor's degree
Experience: 5 years or more
Work setting
Private sector
Consulting firm
Tasks
Review and evaluate new administrative procedures
Delegate work to office support staff
Establish work priorities and ensure procedures are followed and deadlines are met
Carry out administrative activities of establishment
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assist in the preparation of operating budget and maintain inventory and budgetary controls
Assemble data and prepare periodic and special reports, manuals and correspondence
Perform data entry
Train staff
Oversee and co-ordinate office administrative procedures
Resolve conflict situations
Coach
Monitor and evaluate
Plan and control budget and expenditures
Supervision
3-4 people
Computer and technology knowledge
Microsoft Publisher
Electronic mail
Electronic scheduler
Adobe Photoshop
MS Project
Mac OS
Microsoft Visio
Quick Books
SharePoint
Social Media
Spreadsheet
Accounting software
Inventory control software
MS Excel
MS Office
MS Outlook
MS PowerPoint
MS Windows
MS Word
Database software
Google Drive
LinkedIn
MAC
WordPress
Area of work experience
Project coordination
Security and safety
Bondable
Basic security clearance
Confidential security clearance
Criminal record check
Transportation/travel information
Own transportation
Willing to travel
Willing to travel regularly
Valid driver's licence
Travel expenses paid by employer
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large workload
Personal suitability
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Organized
Reliability
Ability to multitask
Time management
Adaptability
Integrity
Team player
Screening questions
Are you authorized to work in Canada?
Are you willing to relocate for this position?
Do you have experience working in this field?
Do you have the required certifications listed in the job posting?
Employment terms options
Early morning
Evening
Employment terms options
Weekend
Health benefits
Dental plan
Disability benefits
Health care plan
Paramedical services coverage
Vision care benefits
Financial benefits
Group insurance benefits
Other benefits
Free parking available
On-site daycare available
Parking available