Office Administrator (Multi-Business Operations)

Benefits
Pulled from the full job description
Dental care
Life insurance
Employee assistance program
Store discount
Discounted or free food
Casual dress
Extended health care
 
Full job description
Office Administrator (Multi-Business Operations)

Location: Peggy’s Cove (Indian Harbour), NS
Job Type: Full-Time (40 hours per week)
Start Date: ASAP

Join the Heart of Peggy’s Cove Operations!

Are you a master of multitasking who thrives in a fast-paced, diverse environment? We are looking for a high-level Office Administrator to serve as the central administrative engine for a unique and thriving group of companies.

From the iconic Sou’Wester Gift & Restaurant and Whales Back Country Store to St. Margaret’s Bay Auto and a portfolio of Airbnb rentals, your work will span hospitality, automotive, logistics, and property management. If you are looking for a role where no two days are the same and your organizational skills truly make a difference, we want to hear from you!

The Role

Reporting to the Controller and the Owner, you will manage accounts payable/receivable, oversee daily office operations, and provide high-level administrative support. You’ll be the "go-to" resource for department managers across our hospitality and warehouse divisions.

Key Responsibilities:

Financial Administration: Oversee AP/AR for the entire portfolio, reconcile daily cash drawers and floats (CAD/USD), and manage rent collection for 5 properties.
Reporting & Inventory: Generate weekly budget projections and sales reports. Conduct physical inventory counts for NSLC (tobacco/alcohol) and process credit authorizations.
Office Operations: Maintain the central Peggy’s Cove office, manage vendor relationships, and act as a primary gatekeeper for communications.
Specialized Support: Process vehicle sales documentation for SMBA, manage brokerage/freight invoicing for Beachcomber Warehouse, and handle guest billing for Airbnb properties.
Tech & Security: Monitor security footage as requested and troubleshoot basic office tech issues.
What You Bring

Experience: 3+ years in Office Management or Senior Administration (supporting multiple business units is a major plus).
Tech Savvy: Strong proficiency in QuickBooks, Sage, or similar accounting platforms, and Advanced Excel skills. Experience with POS or Airbnb platforms is an asset.
Education: High School Diploma required; Degree/Diploma in Business or Accounting preferred.
Discretion: Ability to handle sensitive financial data with 100% confidentiality.
Reliability: You are a proactive problem-solver who can start immediately.
Requirements for Employment

Transportation: Valid Nova Scotia Driver’s License and reliable transportation are required for travel between Peggy's Cove, Indian Harbour, and Bedford.
Security: Successful candidates must pass a criminal background check.
Confidentiality: Signing a non-disclosure agreement (NDA) is a condition of employment.
Working Conditions

Your primary workstation is located in beautiful Peggy’s Cove. Standard hours are Monday through Friday, with flexibility required during peak seasonal periods or for urgent deadlines.

What We Offer

Comprehensive Benefits: Access to medical benefits to keep you and your family healthy.
EAP Program: A dedicated Employee Assistance Program for your well-being.
Stability: Full-time, year-round employment in a beautiful coastal setting.
Vacation: 4% vacation pay.
How to Apply

If this sounds like the right fit for you, please submit your application through this posting.

Please note: To be considered for this position, applicants must submit a cover letter and resume, and complete all pre-screening questions. Only those who provide all required documentation and successfully pass the criminal/background checks will qualify for the role.

Ready to jump in? Apply today for an immediate start!

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress
Dental care
Discounted or free food
Employee assistance program
Extended health care
Life insurance
On-site parking
Store discount
Ability to commute/relocate:

Indian Harbour, NS: reliably commute or plan to relocate before starting work (required)
Application question(s):

Describe your experience in a Administrative or Office Management role supporting multiple business units or a group of companies?"
Which accounting software are you most proficient in?
(QuickBooks, Sage, Excel-Advanced, Other: ____)

Are you willing to undergo a criminal/background check and sign a Non-Disclosure Agreement (NDA) as a condition of employment?
When are you available to start?
Are you able to work weekdays from 7am - 4pm?
Education:

Bachelor's Degree (preferred)
Experience:

Administrative or Office Management: 3 years (preferred)
Licence/Certification:

Driving Licence (required)
Work Location: In person