Office Administrator

We are looking for a highly organized, friendly, and detail-oriented Office Administrator to join our Mississauga team. We operate three growing brands under one roof — KL Jane (bedding & soft goods), BellowTech (industrial bellows), and StabilFit (medical supports). The ideal candidate will help keep our front office running smoothly, support customers, manage administrative tasks, and coordinate workflow between sales and production.

What You’ll Do

Answer phone and email inquiries professionally
Prepare & send estimates using established pricing
Create and process sales orders in QBO (QuickBooks Online)
Track orders and communicate lead times to customers
Assist with invoicing, payments, and basic bookkeeping entry
Enter vendor bills & prepare payment batches for approval
Monitor inventory and create purchase orders when needed
Coordinate production scheduling & issue work orders
Schedule deliveries, prepare packing slips & shipping labels
Maintain organized files and support general office tasks
What You Bring

Experience in office administration or customer service
Working knowledge of QuickBooks Online is an asset
Strong attention to detail & data entry accuracy
Excellent communication and phone etiquette
Comfortable working in a production/manufacturing environment
Computer literacy (Word, Excel, email, cloud files)
Positive attitude, organized, reliable
Why Work With Us

✔ Small, friendly team environment
✔ Stable Monday–Friday schedule
✔ Growth potential as company expands
✔ Work across 3 unique product lines
✔ Learn production & operations skills

Schedule & Compensation

Full-time | Monday–Friday
Hours: 8:00 AM – 4:30 PM (can adjust to your exact hours)
Compensation: $25/hour
Job Type: Full-time

Work Location: In person

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week