Meeting Coordinator

Meeting Coordinator (Part-Time)

Brooksource

Fortune 50 Health Insurance Client

Remote

Position Overview:

We are seeking a highly organized and detail-oriented individual to join our client's Primary Care Organization as a Part-Time Meeting Coordinator. In this role, you will manage and coordinate both in-person and virtual meetings, ensuring smooth communication and logistics. The ideal candidate has experience in executive administration, project management, or corporate event coordination, and is comfortable working with Outlook, Teams, and Zoom.

Key Responsibilities:
• Organize and coordinate virtual and in-person meetings for teams of 40-50 people within a larger organization of 200-300 employees.
• Set up meeting invitations and manage schedules using Outlook, Teams, and Zoom.
• Plan logistics for a large in-person meeting in November, including venue setup, catering arrangements, and other logistical details.
• Ensure clear communication among team members, stakeholders, and attendees.
• Troubleshoot and resolve any scheduling conflicts or logistical issues.
• Manage day-to-day coordination tasks to support meeting success.

Qualifications:
• Experience in executive administration, project management, or corporate event coordination.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Outlook, Teams, and Zoom.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Excellent communication and interpersonal skills.
• Previous experience coordinating events or meetings for corporate teams is a plus.

Additional Details:
• Schedule: Part-time, approximately 20 hours per week (flexible – 4 hours per day or full days a few times per week).
• Work Environment: Remote, with potential for occasional in-person event coordination.
• Reference Checks: Required as part of the hiring process.

This is a great opportunity for someone experienced in meeting coordination or corporate event planning who is seeking flexible, part-time work. If you're a detail-oriented professional who thrives in a dynamic environment, we'd love to hear from you