University Events Assistant

Required Qualifications
• Knowledge and experience with project planning and/or events management
• Strong verbal, writing, and editing skills
• Availability to maintain regular, part-time on-campus hours and additional hours the weeks leading up to commencement and other major events, as assigned
• Social media posting expertise, particularly Instagram and TikTok
• Flexible, self-motivated, and able to work independently
• Ability to engage with a variety of offices and individuals on campus
• Intermediate computer skills (Google suite, Microsoft Office, etc.) with knowledge of classroom and events technology.
• Adept at working with all constituents with a high degree of professionalism and customer service
• Availability to work weekends and evenings for event-based work
• Ability to perform in a fast-paced environment, manage multiple projects and meet deadlines
• Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world

Preferred Qualifications
• Basic working knowledge of graphic design principles

Duties And Responsibilities
• Assist the University’s Project Manager with operational tasks for executing marquee recruitment events and University Commencement.
• Schedule, track, and draft communications about University Commencement to students, parents, and the University community.
• Act as a liaison between the Project Manager and internal vendors such as catering, ITS , and facilities for University Commencement and marquee recruitment events.
• Assist with the daily operations around event planning, execution, and breakdown.
• Maintain the Commencement website in collaboration with IMC .
• Respond in a timely and professional way to student and parent questions about Commencement, whether by phone or email.
• Keep students apprised of Commencement news by establishing a social media presence.
• Help maintain clear communications between Integrated Marketing and Communication ( IMC ), the Office of Academic Affairs ( OAA ), and other offices and individuals on campus who are involved in commencement planning (e.g., Facilities, Registrar, Campus Ministry).
• Explore commencement practices at other schools to determine what innovations might be incorporated into the JCU event.
• Attend meetings specifically related to events, including the recruitment events taskforce weekly meeting.
• Maintain and regularly update a timeline of duties carried out by the members of the Commencement committee and recruitment events taskforce.
• Assist the Project Manager in Commencement-related tasks.
• Participates in the development of new events as requested by the Project Manager and VP of Enrollment and Marketing.
• Other duties as assigned by the Project Manager ( IMC ) or VP for Enrollment and Marketing

AS835P