Job Description
Qualifications
Minimum of 5 years of ESOP administration
4-7 years of experience including corporate secretarial and subsidiary management
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Highly collaborative with ability to work well with team and senior executives with senior executives
Ability to function well in a fast-paced and rapidly changing environment
Ability to maintain confidentiality, and to exercise discretion and good judgment
Proficient Microsoft Office Suite and familiarity with Google Suite
Responsibilities
Administration of Employee Stock Ownership Plan (ESOP)
Organize and maintain corporate minute books, records and files and maintain Company’s subsidiary management system and corporate secretarial services
Coordinate with third party service providers in corporate secretarial and subsidiary management matters
Maintain trackers and records to monitor filing requirements and deadlines
Prepare resolutions and documents, incumbency certificates and respond to KYC and similar requests for internal and external partners
Draft and file of corporate formations, qualifications, amendments, conversions, withdrawals and consolidations, and annual reports
Draft governing documents including certificates of formation and limited liability company agreements and authorizing resolutions
Draft minutes and other corporate resolutions and actions
Draft and file EIN applications with IRS
Manage and review registered agent filings and invoices
Utilize legal department’s contract and project management tools
Assist legal team with special projects as assigned
Assist with transactional matters and closings, including M&A, financing, real estate and other transactions
Provide support for litigation and dispute matters, including legal holds, maintaining docket trackers, maintaining records and agreements for matters and related processes
Provide support for compliance and licensing filings
Assist with a variety of other requests to support the legal team as may arise from time to time, including legal research, contract review and compliance-related initiatives
Job description
A leading architecture and design firm is seeking a Paralegal with ESOP (Employee Stock Ownership Plan) experience to join their legal team.
Responsibilities:
• Administration of Employee Stock Ownership Plan (ESOP).
• Organize and maintain corporate minute books, records and files and maintain Company’s subsidiary management system and corporate secretarial services
• Coordinate with third party service providers in corporate secretarial and subsidiary management matters
• Maintain trackers and records to monitor filing requirements and deadlines
• Prepare resolutions and documents, incumbency certificates and respond to KYC and similar requests for internal and external partners
• Draft and file of corporate formations, qualifications, amendments, conversions, withdrawals and consolidations, and annual reports. Draft governing documents including certificates of formation and limited liability company agreements and authorizing resolutions
• Draft minutes and other corporate resolutions and actions
• Draft and file EIN applications with IRS
• Manage and review registered agent filings and invoices
• Utilize legal department’s contract and project management tools
• Assist legal team with special projects as assigned
• Assist with transactional matters and closings, including M&A, financing, real estate and other transactions
• Provide support for litigation and dispute matters, including legal holds, maintaining docket trackers, maintaining records and agreements for matters and related processes
• Provide support for compliance and licensing filings
• Assist with a variety of other requests to support the legal team as may arise from time to time, including legal research, contract review and compliance-related initiatives
Qualifications:
• Minimum of 5 years of ESOP administration
• 4-7 years of experience including corporate secretarial and subsidiary management
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Highly collaborative with ability to work well with team and senior executives with senior executives
• Ability to function well in a fast-paced and rapidly changing environment
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficient Microsoft Office Suite and familiarity with Google Suite
• In-house experience preferred
