Event Coordinator

Primary Duties and Responsibilities:
• Database management - manage promotional educational programs within VDE’s proprietary events management platform
• Budget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines
• Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements.
• Coordinate payment with venues/caterers and any other vendors.
• Frequent daily communication with sales representatives and faculty as needed.
• Review all venue contracts for accuracy/ensure client compliance requirements are met.
• Ensuring all meeting materials are complete and accurate.
• Work closely with other team members to ensure successful execution of meetings
• Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
• Effectively manage high volume of meetings while also responding to emails and phone calls
• Must be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)