Administrative Assistant

We are seeking a highly organized and detail-oriented Admin & Accounting Assistant to join our team. The ideal candidate will be responsible for managing daily administrative and accounting tasks, including email management, document organization, invoice management, estimation & costing, tendering, QuickBooks, and booking inspections. The candidate should be proficient in using accounting software such as Xero and Excel sheets.

Key Responsibilities:

• Daily email sorting according to project, and email writing

• Sorting and saving documents by categories.

• Invoice status (paid/unpaid) and maintaining an estimation & costing Excel sheet

• Generation of bills and invoices and reconciliation of transactions in Xero.

• Requesting quotes from suppliers.

• Prepare tenders for proposed projects.

• Addition of new contacts, tracking categories, etc in XERO as per requirement.

• Ordering of material and booking inspections.

• Interacting with clients for their choices and for any other requirement

• Knowledge of QuickBooks

• Knowledge Development Approval process for construction projects

Requirements:

• Bachelor's degree in accounting, finance, or business administration.

• Proven experience as an admin and accounting assistant or similar role.

• Experience with accounting software such as Xero.

• Proficient in the use of Microsoft Excel.

• Excellent organizational and time management skills.

• Strong attention to detail.

• Ability to prioritize tasks and manage multiple projects simultaneously.

• Excellent communication and interpersonal skills