Junior Executive Assistant

NEW OPPORTUNITY || IMMEDIATE TO 30 DAYS JOINERS REQUIRED ||

Position Title:- Management Assistant

Experience Required:- 1-2 Years

Location:- Bangalore, KA(Hybrid)

Position Type:- Contract-to-hire( Initial contract of 12 months).

About the Role: Position summary & Main tasks/activities (short and precise definition of the role and most important activities listed)

· Administrative support to Senior Vice President / Director(s) based in Bangalore and Zurich to facilitate smooth operational functioning of their office

· The job includes all secretarial functions - Meeting arrangements, coordination, travel arrangements, reimbursement management etc, restaurant reservations and meal coordination

· Manage the correspondence and communication - includes proper documentation, filing and retrieval of data

· Calendar & Mail Management

· Organize and Coordinate appointments, meetings & maintain daily log

· Preparation of minutes of all the meetings

· Prepare power point and other forms of presentations for internal and external meetings/attendees

· Create Reports/MIS as per requirements

· Ensured timely assistance within and the cross functional teams for day to day activities

· Organize internal Event, Seminars and Workshops

· Manage visitors & their engagements

· Responsible for Fin Re Onboarding program

· Responsible for community initiatives for the business unit

· Acting as point of contact among executives, employees, clients and other external partners.

· Processing Expense reports

About you: (education, linguistic ability, professional experience, leadership qualities, soft skills)

· Graduate or Post graduate qualification in any discipline.

· Min of 1-2 years of experience in similar role

· Excellent communication skills with ability to communicate with different cultures and people on various level

· Excellent time management is a must

· Strong working discipline with keeping deadlines

· Self-driven, motivated and independent

· Assertive and able to manage conflicts

· IT Flair / Inquisitive and analytical mind

· Excellent English written and spoken

· Excellent knowledge of MS Office tools (Power point, Excel, Word), Outlook