Senior Executive | Administration

Designation: Senior Executive / Assistant Facilities

Location: Gurgaon

Role: On 3rd Party Payroll
Gender & Age Group: Male / Female Both within the age group of 28 to 35

Should have at least more than 6+ years of experience managing the similar role in reputed organization
➢ Should have excellent verbal & written communication skills
➢ Proficient in English / Hindi
➢ Should be familiar with MS office packages (Excel, word, PowerPoint etc) and MS Outlook (Handling emails, calendar invites etc)
➢ Availability on email and call after office hours and flexible with timings (should be comfortable in + am to 6 pm or 11 am to 8 pm shift) and 6 days working profile
➢ Should be comfortable in any of the work location (Delhi, Noida, Gurugram)
➢ Proactive and team player
➢ Working experience in the compliances of ISO 27001 will be an added advantage for this role

Job Description
➢ Managing the petty cash & expenses related to domain.
➢ Keeping track of office supplies and timely reporting
➢ Managing Access controls / Fire security systems / EPBX / CCTV / HVAC / Pest control
➢ Vendor Billings, issues and Payments related to common service / material providers.
➢ Managing & Supervising repairing / replacement (Civil, Electrical, Carpentry) activities.
➢ Overall Admin requests attending and complaints handling.
➢ Physical admin & facilities rounds for ensuring cleaning, hygiene & smooth operations.
➢ Weekend Maintenance schedule & activities.
➢ Fire & Safety Arrangements & Maintenance.
➢ Asset Tagging & Record management.
➢ Managing & coordinating with external vendors regarding HVAC maintenance, scheduling of PPM’s, briefing of Housekeeping, Pantry and Security staff.
➢ Consumption & Inventory Management of stationery, crockery & consumables items.
➢ Coordination with 3rd party facility service provider regarding briefing of Housekeeping, Pantry and Security staff etc.

Runner & courier Management.

➢ Plants & horticulture management.
➢ Event planning, coordination, purchase, and billing management.
➢ Ensuring MEP services of all office locations and maintaining PPM calendars and executions.
➢ Physical Security operations and statuary compliances management.
➢ Document digitization, scanning, record management & scrap disposal.

Job Type: Full-time

Salary: From ₹450,000.00 per year

Schedule:

Day shift
Ability to commute/relocate:

Gurugram, Gurgaon - 122003, Haryana: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Preferred)
Experience:

total work: 3 years (Preferred)
Administrative: 3 years (Preferred)
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