Senior Executive | Administration

Key roles and responsibilities:

General Administration

Overall maintenance of office premises
Overseeing of Accounts (invoicing, bill payments, etc.)
Courier & dispatch management
Pantry Management
Staff welfare activities (like ordering food for guests/ arranging office parties & other events, etc.)
Maintaining relationships with important vendors/ partners
Supervision of office peons
HR Coordination

Creating and maintaining employee records
Updating databases internally, attendance & leave record management/ MIS
Preparing and amending where necessary HR documents, such as employment contracts, agreements and recruitment guides
Reviewing and renewing company policies and legal compliance
Reporting regularly on HR metrics and assist in strategic decisions regarding people
Being the first point of contact for employees on any HR related queries
Assisting with payroll by providing the Accounts department with relevant employee leave information
Helping with various arrangements internally, from travel to processing expenses
Owning & managing all HR operating processes for all stages: recruitment, joining, onboarding, during employment and separation
Ensuring smooth entry & exit of employees including assignment & handover of assets like technology, and other Undertakings to be signed & maintained.
Travel management

Managing and making all air travel bookings
Co-ordinating all car hire bookings
Hotel bookings
Visa management
Preferred skills and experience

Basic knowledge of Tally, GST & Audit processes
ability to keep all parties informed at all times; taking responsible decisions addressing everyone's needs & concerns
Attention to detail and excellence in work quality
Is ethical, transparent, and trustworthy
Responsible and capable of getting work done without errors
Education: Any graduate (post-graduation not required)

Previous experience: 4 to 7 years of hands-on experience in HR and/or Office Administration. Retired Bank Managers or Defence personnel will be preferred.

About the company: Illumine (www.illumine.in) is a 25 year old company that works on design, research, innovation and large-scale human change projects in education sector, corporate sector and Govt. organizations across the country.
Total strength is 30-40 employees in Mumbai and 10-15 remote employees.

Job Types: Full-time, Regular / Permanent

Salary: From ₹45,000.00 per month

Benefits:

Paid sick time
Schedule:

Day shift
Fixed shift
COVID-1+ considerations:
Employees using local trains wear masks at all times. Employees traveling out of station and coming back wear N+5 or double mask for 1 week after returning. Any employee feeling mild symptoms of COVID are requested to test & WFH until symptoms cease

Application Question(s):

Ready to join work immediately (in 10-15 days) after confirmation?
In which area of Mumbai, do you stay? (If not in Mumbai, please mention which town/ city)
Please note you will be the single person responsible for all Administrative duties & Finance. You will not have any assistants to work with you. Are you comfortable taking full responsibility?
What is your current CTC? How much are you expecting?
Experience:

Admin and HR: 4 years (Preferred)
Accounting: 5 years (Preferred)
Expected Start Date: 01/11/2026