Job Description
Administrative Assistant (Temp-to-Hire)
Location: Atlanta, GA 30314 (hybrid)
Position Overview
Our client in the higher education sector is seeking a detail-oriented and highly organized Administrative Assistant for a temp-to-hire opportunity. This role offers the potential for permanent placement based on performance and business needs.
This position will provide critical administrative, operational, and coordination support to a dynamic department. The Administrative Assistant will play a key role in ensuring efficient daily operations, supporting financial processes, and facilitating communication across internal and external stakeholders.
The ideal candidate thrives in a fast-paced environment, demonstrates professionalism and discretion, and has strong organizational and communication skills.
Key Responsibilities
• Provide high-level administrative support including drafting correspondence, preparing reports, and maintaining departmental files and records
• Manage calendars, coordinate meetings, schedule appointments, and prepare meeting materials and notes
• Serve as a primary point of contact for students, faculty, staff, and external partners, delivering professional and timely communication
• Coordinate travel arrangements and related logistics
• Process purchase requisitions, invoices, expense reports, and reimbursements in accordance with institutional guidelines
• Maintain office operations, including managing supplies, coordinating with vendors, and addressing facility needs
• Assist with budget tracking and maintain accurate financial documentation
• Coordinate and support departmental events, workshops, and special projects
• Compile data and assist with reporting and cross-functional initiatives
• Identify process improvements to enhance efficiency and workflow
• Act as a liaison between departments to support effective communication and coordination
• Perform additional administrative duties as needed
Qualifications
• Associate degree or equivalent experience required; Bachelor’s degree preferred
• 2+ years of administrative or clerical experience, ideally within higher education
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with systems such as Banner, PeopleSoft, Workday, or similar preferred
• Strong communication, organizational, and multitasking skills
• High attention to detail and ability to prioritize in a fast-paced environment
• Demonstrated professionalism, discretion, and strong customer service orientation
Work Environment
• Standard office setting within a higher education institution
• Opportunity may require occasional evening or weekend support
• Frequent interaction with faculty, staff, students, and external stakeholders
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