Receptionist/Administrative Assistant

Overview
We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong office management skills, be proficient with various computer applications, and have excellent communication abilities. Bilingual skills are a plus to serve a diverse client base. This position offers an engaging work environment where attention to detail and organizational skills are highly valued.

Duties

Greet visitors and clients at the front desk, providing friendly and professional customer service
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Schedule appointments, manage calendars, and coordinate meetings using and Microsoft Office tools
Perform data entry, maintain filing systems, and ensure accurate record keeping
Handle correspondence, proofread documents, and perform basic clerical tasks such as photocopying and scanning
Assist with office management duties including supply inventory and organization of office spaces
Support bookkeeping activities using QuickBooks or similar software as needed
Provide support for administrative projects and tasks such as document preparation and customer support
Requirements

Proven experience in office administration, clerical work, or reception roles; medical or dental receptionist experience is a plus
Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
Familiarity with QuickBooks or bookkeeping software preferred
Excellent phone etiquette and customer service skills; bilingual abilities are highly desirable
Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment
Attention to detail with proofreading and document management capabilities
Strong time management skills to prioritize tasks efficiently
Previous experience in office management or personal assistant roles is advantageous
Ability to handle confidential information discreetly and professionally
This position is integral to maintaining an efficient office environment while delivering outstanding support to clients and staff alike.

Job Type: Full-time

Pay: $10.00 - $12.00 per hour

Work Location: In person