Job Description
Thank you for your interest in Royal Executive Assistant LLC! We are currently taking applications.
About Us: At Royal Executive Assistants, we’re all about making business feel lighter and smoother. We specialize in launch support, social media management, business automation, and good old-fashioned administrative help — but with a modern, system-savvy twist. We are NOT an agency.
We’re hiring an Operations Assistant who will work closely with the founder to support client progress, follow-through, and day-to-day operational flow.
This role is highly collaborative and requires someone who can think alongside the founder, understand client goals and monthly focus areas, notice gaps, and help ensure work actually moves forward. While the founder sets direction and final priorities, this role actively supports progress by tracking movement, surfacing observations, and helping translate goals into clear next steps.
This is a thinking-while-doing role, not a purely administrative or passive support role.
What Working With Me Looks Like
Working with me is highly collaborative, fast-moving, and grounded in clarity.
I am deeply involved in client work and have strong visibility into what’s happening across the business. I lead direction, set priorities, and guide strategy, but I value having someone beside me who can think with me, notice what’s slipping, and help ensure follow-through actually happens.
On a day-to-day basis, we will:
Review client statuses together
Talk through what the focus is for each client that week or month
Identify what needs to move next
Follow up on tasks, conversations, and open loops
Make sure clients and team members are not left waiting
I often think out loud. You won’t always receive perfectly packaged instructions, but you will receive context. I’m looking for someone who can listen, understand what matters, and help translate that into action and follow-through.
I appreciate initiative, clear communication, and people who are comfortable saying, “Hey, I noticed this,” or “This feels like it might stall if we don’t address it.”
You don’t need to have all the answers. You do need to be present, observant, and willing to engage in ongoing conversation about progress.
This role works best for someone who:
Enjoys being close to the work
Likes supporting momentum, not just tasks
Feels comfortable collaborating with a founder
Thinks in terms of progress, not perfection
If you prefer rigid instructions, minimal communication, or fully independent work, this will not be the right fit.
What You’ll Be DoingDaily and Weekly Responsibilities
Sit in on client review calls or review call recordings
Maintain awareness of all active clients, including:
Monthly focus areas
Defined goals or OKRs
Current project status
Support the founder in tracking client progress against monthly plans
Help think through what needs to happen next to support client goals
Flag gaps, stalled items, or missing pieces that may impact progress
Help translate monthly focus areas into clear tasks and follow-through
Follow up with team members on assigned tasks to ensure momentum
Follow up with clients for approvals, assets, or responses when needed
Support clear, timely client communication and updates
Help ensure emails, messages, and action items are responded to appropriately
Remind the founder of important follow-ups, check-ins, or decisions
Support ongoing client progress so work moves forward, not just stays open
How This Role Thinks
In this role, you will:
Think alongside the founder about client progress and momentum
Help connect daily tasks to monthly client goals
Surface observations, questions, or concerns that may affect outcomes
Support decision-making by providing context, not by owning strategy
You are not expected to lead strategy or make final decisions, but you are expected to actively engage, notice patterns, and contribute to forward motion.
What This Role Is Not
You are not solely an admin task-taker
You are not the primary strategist
You are not responsible for implementing client work
You are not the final decision-maker
This role supports clarity, progress, and follow-through in partnership with the founder.
What Success Looks Like
Clients are progressing toward their monthly goals
Tasks discussed in meetings are followed through on
Gaps or stalls are noticed early and addressed
Client communication feels consistent and intentional
The founder feels supported, informed, and less mentally overloaded
Client momentum is maintained throughout the month
Who This Role Is For
This role is a good fit if you:
Enjoy thinking through progress, not just checking boxes
Are naturally aware of what’s unfinished or slipping
Can hold context across multiple clients
Are comfortable offering observations or suggestions respectfully
Think in terms of outcomes and momentum
Enjoy close collaboration and ongoing communication
Are proactive without overstepping
This role is not a good fit if you:
Prefer purely task-based work with no thinking involved
Avoid follow-up conversations
Need rigid instructions for every step
Want full ownership of strategy or decisions
Logistics
Part-time
Hourly: $18/hour
Fully remote
Includes a short paid trial period before long-term hire
Application Process: As part of the application process, you’ll first complete a short AI self-interview. Candidates who move forward will then be invited to a final interview with the founder. Are you ready to join our team and contribute to our continued success?!
Additional Information:
This is NOT a full-time position; you will be hired as an independent contractor.
If you do not intend to be on the team long term, this post is not for you.
Once this application is closed, the link will be unavailable.
Candidates preferred be located within the United States.
Candidates MUST work on Eastern Time.
Job Types: Part-time, Contract
Pay: $18.00 per hour
Work Location: Remote
