Intake Specialist|Receptionist

Qualifications
Familiarity with legal case management processes and terminology
Strong administrative skills with attention to detail
Experience with Microsoft Office Products
Knowledge of family law or related fields is advantageous but not required
Excellent communication skills, both written and verbal
Ability to handle sensitive information with confidentiality and professionalism
Strong organizational skills with the ability to manage multiple tasks simultaneously
If you are passionate about providing exceptional service in a legal setting and possess the necessary qualifications, we encourage you to apply for this exciting opportunity as an Intake Specialist
Microsoft Office: 1 year (Required)
Organizational skills: 1 year (Required)
Prescott, AZ 86303: Relocate before starting work (Required)
Benefits
We are able to be flexible about specific hours to work around the right candidate's family or personal obligations
We are hoping that this position grows to full time, and, at that point, will include PTO and eligibility for 401k
Pay: $18.00 - $20.00 per hour
Expected hours: 20 – 30 per week
Flexible schedule
Paid sick time
Professional development assistance
No nights
No weekends
Responsibilities
The ideal candidate will be responsible for managing the intake process for new clients, ensuring that all necessary documentation is collected and processed efficiently
This role requires strong administrative skills and a solid understanding of legal case management, as you will be the first point of contact for clients seeking legal assistance
Conduct initial client interviews to gather pertinent information regarding their legal needs
Manage and organize client files, ensuring all documents are accurately filed and easily accessible
Utilize document management systems to maintain organized records of client interactions and case progress
Assist in the preparation of case files for attorneys, including document review and summarization
Provide clerical support to the legal team, including scheduling appointments and managing correspondence
Collaborate with attorneys and paralegals to ensure a smooth intake process and address any client inquiries
This position is part time - primarily Monday-Thursday with shifts between 8:00 AM and 5:00 PM
Job description
We are seeking a detail-oriented and organized Intake Specialist to join our legal team. The ideal candidate will be responsible for managing the intake process for new clients, ensuring that all necessary documentation is collected and processed efficiently. This role requires strong administrative skills and a solid understanding of legal case management, as you will be the first point of contact for clients seeking legal assistance.
• Duties

- Conduct initial client interviews to gather pertinent information regarding their legal needs.

- Manage and organize client files, ensuring all documents are accurately filed and easily accessible.

- Utilize document management systems to maintain organized records of client interactions and case progress.

- Assist in the preparation of case files for attorneys, including document review and summarization.

- Provide clerical support to the legal team, including scheduling appointments and managing correspondence.

- Collaborate with attorneys and paralegals to ensure a smooth intake process and address any client inquiries.
• Qualifications

- Proven experience in a law office or legal environment is preferred.

- Familiarity with legal case management processes and terminology.

- Strong administrative skills with attention to detail.

- Experience with Microsoft Office Products

- Knowledge of family law or related fields is advantageous but not required.

- Excellent communication skills, both written and verbal.

- Ability to handle sensitive information with confidentiality and professionalism.

- Strong organizational skills with the ability to manage multiple tasks simultaneously.

If you are passionate about providing exceptional service in a legal setting and possess the necessary qualifications, we encourage you to apply for this exciting opportunity as an Intake Specialist.

This position is part time - primarily Monday-Thursday with shifts between 8:00 AM and 5:00 PM. We are able to be flexible about specific hours to work around the right candidate's family or personal obligations.

We are hoping that this position grows to full time, and, at that point, will include PTO and eligibility for 401k.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 – 30 per week

Benefits:
• Flexible schedule
• Paid sick time
• Professional development assistance

Schedule:
• No nights
• No weekends

Experience:
• Microsoft Office: 1 year (Required)
• Organizational skills: 1 year (Required)

Ability to Relocate:
• Prescott, AZ 86303: Relocate before starting work (Required)
• Work Location: In person