Job Description
Qualifications
This role is ideal for someone skilled in high-level support, complex calendar and travel management, and board preparation, who is also comfortable with a variety of personal assisting tasks
We’re looking for a resourceful professional who thrives in a fast-paced environment, seamlessly juggles priorities, and embodies the highest level of confidentiality and discretion
Experience Supporting C-Suite Executives: Applicants must have previous experience supporting C-suite or equivalent senior leadership, with demonstrated ability to manage executive-level priorities
Personal Assistant Experience: Comfort and proficiency in handling personal assistant tasks in addition to executive responsibilities
Exceptional Discretion and Confidentiality: Ability to handle sensitive information with professionalism and trustworthiness
Benefits
Compensation & Benefits
Salary: $100,000 – $110,000 DOE
Full Benefits Package: Includes medical, dental, vision, performance-based bonuses, and long-term incentives
Responsibilities
Comprehensive Calendar Management: Handle heavy scheduling and coordination for the CEO, prioritizing and adjusting as needed
Executive Travel Coordination: Arrange complex travel itineraries and accommodations for C-suite members, ensuring seamless logistics
Expense Reporting: Manage expense reports with precision and timeliness
Board Preparation: Assist with the preparation of board books, presentations, and corporate records, as well as logistics for board meetings
Personal Assistance: Provide hands-on support with personal tasks, including shopping and other assisting duties, ensuring executives can stay focused on their responsibilities
Administrative Support: Prepare written communications and planning documents, execute light accounting and department budgeting tasks
Flexible, Proactive Leadership Support: Adapt to changing priorities and provide broad support
Job description
Are you a seasoned Executive Assistant with experience supporting C-suite leaders? Our global company is seeking a highly qualified, proactive, and tech-savvy Executive Assistant to work closely with our CEO. This role is ideal for someone skilled in high-level support, complex calendar and travel management, and board preparation, who is also comfortable with a variety of personal assisting tasks.
We’re looking for a resourceful professional who thrives in a fast-paced environment, seamlessly juggles priorities, and embodies the highest level of confidentiality and discretion. If you’re adaptable, detail-oriented, and ready to make a meaningful impact, we’d love to meet you.
Key Responsibilities
• Comprehensive Calendar Management: Handle heavy scheduling and coordination for the CEO, prioritizing and adjusting as needed.
• Executive Travel Coordination: Arrange complex travel itineraries and accommodations for C-suite members, ensuring seamless logistics.
• Expense Reporting: Manage expense reports with precision and timeliness.
• Board Preparation: Assist with the preparation of board books, presentations, and corporate records, as well as logistics for board meetings.
• Personal Assistance: Provide hands-on support with personal tasks, including shopping and other assisting duties, ensuring executives can stay focused on their responsibilities.
• Administrative Support: Prepare written communications and planning documents, execute light accounting and department budgeting tasks.
• Flexible, Proactive Leadership Support: Adapt to changing priorities and provide broad support.
Required Qualifications
• Experience Supporting C-Suite Executives: Applicants must have previous experience supporting C-suite or equivalent senior leadership, with demonstrated ability to manage executive-level priorities.
• Personal Assistant Experience: Comfort and proficiency in handling personal assistant tasks in addition to executive responsibilities.
• Exceptional Discretion and Confidentiality: Ability to handle sensitive information with professionalism and trustworthiness.
Compensation & Benefits
• Salary: $100,000 – $110,000 DOE
• Full Benefits Package: Includes medical, dental, vision, performance-based bonuses, and long-term incentives
This is an on-site position located in Scottsdale. If you’re a highly organized, adaptable, and motivated professional ready to bring your expertise to our team, we encourage you to apply!
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