Qualifications
High school diploma or G.E.D
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and database management
Exceptional organizational and multitasking skills, with the ability to manage rapidly changing priorities
Strong written and verbal communication, including proofreading and the ability to compose professional correspondence
High attention to detail, accuracy, and discretion when handling sensitive or confidential matters
Monday-Friday 8am-5pm 100% onsite
Benefits
Payrate: $28.82-35.04 an hour
Responsibilities
Provide high-level administrative support to the department director and executive team, including drafting correspondence, reports, and presentations, managing confidential documents, and ensuring accuracy in all communications
Manage calendars and schedules by coordinating meetings, appointments, and events, making travel arrangements, and handling last-minute changes with ease
Act as a liaison between the department director and internal/external stakeholders, ensuring smooth communication and follow-ups on critical matters
Handle inquiries and issues with professionalism, performing research and providing accurate information or escalating matters as needed
Support departmental operations, including maintaining records, tracking budgets, processing invoices, managing supplies, and assisting with policy and procedural updates
Prepare meeting agendas and minutes for boards, commissions, and executive meetings, ensuring proper documentation and distribution
Supervise and mentor administrative staff when applicable, coordinating workload assignments and serving as a resource for technology and software issues
Plan and execute special events, ensuring all logistical details are accounted for, from securing venues to coordinating materials and communications
Perform additional administrative tasks tailored to department-specific functions, including managing contracts, resolutions, and records
3-5 years of executive assistant, document management, and business communication principles experience
Job description
Kelly Services is seeking a skilled Executive Assistant for a temp to hire opportunity to join our client’s team in San Bernardino, CA. If you excel at multitasking, managing confidential information, and coordinating complex schedules, this position is a perfect opportunity to showcase your talents.
Responsibilities
• Provide high-level administrative support to the department director and executive team, including drafting correspondence, reports, and presentations, managing confidential documents, and ensuring accuracy in all communications.
• Manage calendars and schedules by coordinating meetings, appointments, and events, making travel arrangements, and handling last-minute changes with ease.
• Act as a liaison between the department director and internal/external stakeholders, ensuring smooth communication and follow-ups on critical matters.
• Handle inquiries and issues with professionalism, performing research and providing accurate information or escalating matters as needed.
• Support departmental operations, including maintaining records, tracking budgets, processing invoices, managing supplies, and assisting with policy and procedural updates.
• Prepare meeting agendas and minutes for boards, commissions, and executive meetings, ensuring proper documentation and distribution.
• Supervise and mentor administrative staff when applicable, coordinating workload assignments and serving as a resource for technology and software issues.
• Plan and execute special events, ensuring all logistical details are accounted for, from securing venues to coordinating materials and communications.
• Perform additional administrative tasks tailored to department-specific functions, including managing contracts, resolutions, and records.
• 3-5 years of executive assistant, document management, and business communication principles experience.
• High school diploma or G.E.D. equivalent
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and database management.
• Exceptional organizational and multitasking skills, with the ability to manage rapidly changing priorities.
• Strong written and verbal communication, including proofreading and the ability to compose professional correspondence.
• High attention to detail, accuracy, and discretion when handling sensitive or confidential matters.
• Experience in public sector administration is a plus.
• Monday-Friday 8am-5pm 100% onsite
• Payrate: $28.82-35.04 an hour
If you're an experienced Executive Assistant professional ready to bring your skills to a growing team, we’d love to hear from you! Please email resume to Daisy at
[email protected] or call at 562-471-7322.
