Executive Assistant 1 | 24|08158

Qualifications
Person must be highly Proficient in all Micro-soft tools,esp
Outlook; Concur, Ariba, Zoom technology, Slack etc
Looking for a quick learner/adapter with a strong ability to multi-task and juggle multiple requests get them done on time and accurately with minimum follow ups from executives; exhibits a sense of urgency, competence and great attention to detail; a strong can do and positive professional attitude who is accessible
Must have relevant prior experience supporting executives of large companies preferably in institutional lines of business
Strong ability to roll with changes, employ quick thinking and find solutions
Ability to support broader business teams as well on smaller asks
Responsibilities
Provide administrative support to three managers, which may also include the staff within their department
Provide Department/Division administrative activities such as Maintain up to date calendar activity for management, coordinate all travel arrangements and expenses, staff meetings and offsites, client event coordination
Coordinate meetings and conferences with internal and external sources
Collect information from files or other sources for routine inquiries and reports; Uses advanced versions of Microsoft Office and other admin
Act as administrative coordinator for various staff functions
Handles all invoices and documents requiring signatures
This role supports three busy executives in the organization, two of which are in externally facing roles involving client events, calls & meetings, conferences, travel
Job description
Job Title: Executive Assistant 1

Job Location: Springfield, MA

Job Duration: 1 Month

Job Description

Provide administrative support to three managers, which may also include the staff within their department.

Provide Department/Division administrative activities such as Maintain up to date calendar activity for management, coordinate all travel arrangements and expenses, staff meetings and offsites, client event coordination.

Coordinate meetings and conferences with internal and external sources.

Collect information from files or other sources for routine inquiries and reports; Uses advanced versions of Microsoft Office and other admin. software. Act as administrative coordinator for various staff functions.

Handles all invoices and documents requiring signatures.

This role supports three busy executives in the organization, two of which are in externally facing roles involving client events, calls & meetings, conferences, travel. Person must be highly Proficient in all Micro-soft tools,esp.

Outlook; Concur, Ariba, Zoom technology, Slack etc. and others. Looking for a quick learner/adapter with a strong ability to multi-task and juggle multiple requests get them done on time and accurately with minimum follow ups from executives; exhibits a sense of urgency, competence and great attention to detail; a strong can do and positive professional attitude who is accessible.

Must have relevant prior experience supporting executives of large companies preferably in institutional lines of business.

Strong ability to roll with changes, employ quick thinking and find solutions.

Ability to support broader business teams as well on smaller asks.