AP Accounting Coordinator

Qualifications
Minimum of 3+ years of relative accounting experience
Experience with purchase orders and processing invoices for Accounts Payable
Proficiency in Excel is required
Good written and verbal communication
Responsibilities
We are seeking an AP Accounting Coordinator to provide accounting and administrative support to the department
This person will manage the flow of vendor invoices and liaise with Accounting to maintain accurate records of expenses and charges
Generate and manage purchase orders for services, supplies, materials, and other departmental acquisitions
Verify, approve, and process all vendor, service provider, and consultant invoices to ensure timely payments for Accounts Payable
Collaborate with the finance team to maintain accurate budgeting, coding, and reporting of expenditures
Accurately record expenses and oversee the Bill-back process for three entities
Monitor expenses against the department’s budget and report any discrepancies
Communicate with vendors regarding outstanding or incorrect invoices and resolve any payment issues
Various departmental administrative functions as needed
Job description
We are seeking an AP Accounting Coordinator to provide accounting and administrative support to the department. This person will manage the flow of vendor invoices and liaise with Accounting to maintain accurate records of expenses and charges.

Responsibilities include:
• Generate and manage purchase orders for services, supplies, materials, and other departmental acquisitions.
• Verify, approve, and process all vendor, service provider, and consultant invoices to ensure timely payments for Accounts Payable.
• Collaborate with the finance team to maintain accurate budgeting, coding, and reporting of expenditures.
• Accurately record expenses and oversee the Bill-back process for three entities.
• Monitor expenses against the department’s budget and report any discrepancies.
• Communicate with vendors regarding outstanding or incorrect invoices and resolve any payment issues.
• Various departmental administrative functions as needed.

Qualifications:
• Minimum of 3+ years of relative accounting experience
• Experience with purchase orders and processing invoices for Accounts Payable
• Proficiency in Excel is required
• Good written and verbal communication