Administrative Support IV

Your Opportunity:

As a key first point of contact, this position is responsible for supporting the Department Manager, working as part of a team to coordinate all aspects of physician recruitment, commencement and orientation for the Departments of Cardiac Sciences and Anesthesiology, Perioperative and Pain Medicine. Duties include gathering, preparing, tracking and submitting documents to and from a wide variety of sources: including physicians, internal departments, University of Calgary, government offices and professional licensing organizations. This position is responsible for supporting the Anesthesiology Physician Resource Committee for it’s city wide hiring initiative; including, but not limited to postings, interviews, data collection etc. This position is also responsible for new physician orientation and infrastructure: including ordering equipment, software, parking, identification badges, lab coats, pagers, etc. This position requires excellent communication and teamwork skills, attention to detail, adherence to deadlines, and a professional, solution focused attitude.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification: Administrative Support IV Union: AUPE GSS Unit and Program: Medical Affairs Primary Location: Foothills Medical Centre Location Details: Eligible to work hybrid (on/off site) within Alberta Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 27-AUG-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 06-SEP-2026 Temporary End Date: 01-SEP-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Salary: $26.07 Maximum Salary: $31.68 Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Recognized secretarial training (ie: graduate of a secretarial college or a business program) required. Minimum three years of administrative experience in a multidisciplinary health care administrative area. Intermediate/Advanced computer skills with demonstrated recent use and/or training in Microsoft Office and Outlook. Proficient typing skills with 60 WPM+ (test may be administered). Excellent communication skills – written and oral.

Preferred Qualifications:

Demonstrated experience in recruitment and onboarding, within AHS and U of C. Awareness of organizational policies/procedures. Ability to work under pressure, strong work ethic. Excellent organizational skills; ability to manage and prioritize work effectively. Strong problem solving and conceptual skills. Self-directed and able to work under minimal supervision. Ability to foster and promote teamwork, collaboration and partnership.