Job Description
Qualifications
Valid Background Check
Microsoft Office Proficiency (Excel, Outlook, Calendar)
Ability to smile and sit for extended periods of time
Ability to work on the phone and in front of a computer for extended periods of time
Ability to Multi-task
Must be able to speak, read, write and understand English
Benefits
The Administrative Assistant role is an hourly, non-exempt, fully benefits eligible position
Responsibilities
The Administrative Assistant handles general office tasks and administrative duties, such as directing communications between colleagues and visitors, vendors, clients, organizing schedules and events, entering data, maintaining office equipment, Breakroom supplies and more
The Administrative Assistant will assist and support the Human Resources Generalist with new hires processing including on-boarding
The Administrative Assistant may perform other activities in multiple human resources areas, Operations and Branding
The Administrative Assistant will report to the Employee Engagement Director
The Administrative Assistant is responsible for answering incoming phone calls with the utmost degree of professionalism and tact, being aware of executive travel and schedules allowing the position to effectively assist callers rather than only direct them
The Administrative Assistant will coordinate management events, including meetings in its onsite training rooms, coordinating documents, meals and other details of hosted events, assist local human resources teams with employee appreciation events, monthly staff meetings and other company events
Administrative Assistant greets incoming guests and visitors and manages the front secure entry of health group management, manages mail and overnight shipping, ordering of office supplies as well as ensuring the onsite break room is fully stocked for employees and guests
Job description
Brief Description
The Administrative Assistant handles general office tasks and administrative duties, such as directing communications between colleagues and visitors, vendors, clients, organizing schedules and events, entering data, maintaining office equipment, Breakroom supplies and more.
The Administrative Assistant will assist and support the Human Resources Generalist with new hires processing including on-boarding. The Administrative Assistant may perform other activities in multiple human resources areas, Operations and Branding. The Administrative Assistant will report to the Employee Engagement Director.
Role And Responsibilities
The Administrative Assistant is responsible for answering incoming phone calls with the utmost degree of professionalism and tact, being aware of executive travel and schedules allowing the position to effectively assist callers rather than only direct them. The Administrative Assistant will coordinate management events, including meetings in its onsite training rooms, coordinating documents, meals and other details of hosted events, assist local human resources teams with employee appreciation events, monthly staff meetings and other company events. Administrative Assistant greets incoming guests and visitors and manages the front secure entry of health group management, manages mail and overnight shipping, ordering of office supplies as well as ensuring the onsite break room is fully stocked for employees and guests.
Qualified applicants must have the ability to appropriately multitask various incoming phone calls, effectively screen for upper-level executives, demonstrate professional conduct in demeanor and appearance, demonstrate proactive skills in accomplishing tasks without being asked or assigned and have the desire to be a part of culture that has made Health Group Management, one of the most desirable place to work in healthcare in Arizona.
The Administrative Assistant role is an hourly, non-exempt, fully benefits eligible position.
Requirements
• Valid Background Check
• Microsoft Office Proficiency (Excel, Outlook, Calendar)
• Ability to smile and sit for extended periods of time
• Ability to work on the phone and in front of a computer for extended periods of time
• Ability to Multi-task
• Must be able to speak, read, write and understand English
