Job Description
Qualifications
Advanced knowledge and proficiency in Microsoft Office products (Excel, Word, Access, PowerPoint)
Effective communication skills (both written and verbal)
Resourcefulness, initiative, and skill to function in a fast-paced environment
Attention to detail with minimal supervision
Professionalism and the ability to interact effectively with others
Ability to meet planned and unscheduled deadlines timely
Ability to work independently
Ability to analyze complex data for insights and present findings to GSA leadership
Minimum of five years of experience in an administrative capacity, preferably with a Government Agency or Contractor
Background suitability clearance (HSPD-12) by GSA, prior to work and maintain this clearance
Benefits
Pay Rate: An hourly rate representing a total annual salary of approximately $68,000 - $71,000 plus an additional benefits allowance, for a total package of approximately $80,000+ annually
Responsibilities
Blue Rose Consulting Group is seeking a Full-Time Administrative Assistant to provide comprehensive program support
The ideal candidate will perform a variety of administrative, record-keeping, and reporting tasks, supporting Front Office, Real Estate Division programs, and Project Management Office in Design & Construction
Perform various record-keeping, reporting, and informational duties
Compile, maintain, and update data, lists, and reports
Check and verify data by direct comparison with source documents, identifying discrepancies
Gather, acquire, and develop resource materials and other information to support division programs
Maintain bulletin boards, select and file materials for future reference
Record, sort, assemble, and file information on specific projects, facilities, contracts, and financial documentation
Work closely with GSA Management, Leasing Specialists, Lease Contracting Officers, and Planning Managers
Prepare, gather, and organize all required documentation for successful assembly and completion of lease files and reports
Monitor, coordinate, and maintain various records
Extract information, enter data into databases, analyze for trends or patterns, and generate management reports
Respond to data input and verification requests, ensuring accuracy and timely updates
Assist users with software, hardware, and automation issues
Use computer software to produce, store, and retrieve documents, including spreadsheets, databases, and graphics
Receive and direct incoming calls, record and distribute phone messages
Provide general and contact information to GSA staff
Maintain a Desk Reference Guide for the position
Participate in projects related to data management and integrity, including internal audits and resolving System for Award Management (SAM) issues
Perform other miscellaneous duties, such as maintaining time and attendance reports
Perform other job-related duties as assigned
Job description
Blue Rose Consulting Group is seeking a Full-Time Administrative Assistant to provide comprehensive program support. The ideal candidate will perform a variety of administrative, record-keeping, and reporting tasks, supporting Front Office, Real Estate Division programs, and Project Management Office in Design & Construction. This role is located at the JCK Federal Building in Chicago and is open to US Citizens ONLY.
In this role, you will:
• Perform various record-keeping, reporting, and informational duties
• Compile, maintain, and update data, lists, and reports
• Check and verify data by direct comparison with source documents, identifying discrepancies
• Gather, acquire, and develop resource materials and other information to support division programs
• Maintain bulletin boards, select and file materials for future reference
• Record, sort, assemble, and file information on specific projects, facilities, contracts, and financial documentation
• Work closely with GSA Management, Leasing Specialists, Lease Contracting Officers, and Planning Managers
• Prepare, gather, and organize all required documentation for successful assembly and completion of lease files and reports
• Monitor, coordinate, and maintain various records
• Extract information, enter data into databases, analyze for trends or patterns, and generate management reports
• Respond to data input and verification requests, ensuring accuracy and timely updates.
• Assist users with software, hardware, and automation issues
• Use computer software to produce, store, and retrieve documents, including spreadsheets, databases, and graphics
• Receive and direct incoming calls, record and distribute phone messages.
• Provide general and contact information to GSA staff
• Maintain a Desk Reference Guide for the position
• Participate in projects related to data management and integrity, including internal audits and resolving System for Award Management (SAM) issues
• Perform other miscellaneous duties, such as maintaining time and attendance reports.
• Perform other job-related duties as assigned
A successful candidate must have:
• Advanced knowledge and proficiency in Microsoft Office products (Excel, Word, Access, PowerPoint).
• Effective communication skills (both written and verbal).
• Resourcefulness, initiative, and skill to function in a fast-paced environment.
• Attention to detail with minimal supervision.
• Professionalism and the ability to interact effectively with others.
• Ability to meet planned and unscheduled deadlines timely.
• Ability to work independently.
• Ability to analyze complex data for insights and present findings to GSA leadership.
• Minimum of five years of experience in an administrative capacity, preferably with a Government Agency or Contractor.
• Background suitability clearance (HSPD-12) by GSA, prior to work and maintain this clearance.
Preferred Skills:
• Proficiency in additional software like Adobe, Google Suite (Mail, Calendar, Drive, Sheets, Docs).
• Capability to become proficient in various GSA computer programs, such as eRETA.
• Ability to operate routine office equipment (scanners, copy machines, fax machines).
• All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by GSA, prior to work and maintain this suitability clearance 0-2 Years' experience as an HR coordinator, Recruiting Coordinator, or Administrative Assistant
Pay Rate: An hourly rate representing a total annual salary of approximately $68,000 - $71,000 plus an additional benefits allowance, for a total package of approximately $80,000+ annually.
