Job Description
Qualifications
Must be a US Citizen
3 - 5 years of office administrative experience
Proficiency in MS Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication
Excellent writing, editing, and proofreading skills
Ability to work independently, take initiative, and solve problems effectively
Possess the ability to prioritize tasks and manage multiple responsibilities
Must have an active DoD Secret Security clearance or higher
Benefits
You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options
Responsibilities
The Administrative Assistant is responsible for managing various administrative tasks and providing support to ensure the smooth operations of the office
The role involves overseeing office administrative functions, reviewing/editing various correspondences, coordinating/tracking action items with government entities, maintaining records and databases, assisting with administrative procedures, and perform other duties as assigned
Oversee Office Administrative functions to include ordering, inventory, and distribution of office supplies
Serve as the primary Activity Distribution Office (ADO) representative for mail and packages through the Government Official Mail Center
Collaborate with the IT department to ensure the office's internet connectivity and computer systems are up to date
Manage Project Manager's calendar to include assisting in organizing inter-agency meetings, conferences, teleconferences, and video conferences
Coordinate official visitor arrangements to include procuring base passes, if needed
Review, edit and coordinate responses on various correspondences and appointment letters, ensuring accuracy, completeness, and adherence to guidelines
Distribute and track action items with government entities
Maintain office files and databases, including electronic data files
Prepare scheduling paperwork for the random drug testing program
Serve as the primary site POC for Costpoint timesheets, providing support to employees with their timesheets as needed and reviewing timesheets on a weekly basis
Manage the order, inventory and issuing of company work uniforms
Assists with the various Human Resource duties required at the project level
Complete any other duties as assigned
Job description
The Administrative Assistant is responsible for managing various administrative tasks and providing support to ensure the smooth operations of the office. The role involves overseeing office administrative functions, reviewing/editing various correspondences, coordinating/tracking action items with government entities, maintaining records and databases, assisting with administrative procedures, and perform other duties as assigned.
Responsibilities
• Oversee Office Administrative functions to include ordering, inventory, and distribution of office supplies.
• Serve as the primary Activity Distribution Office (ADO) representative for mail and packages through the Government Official Mail Center.
• Collaborate with the IT department to ensure the office's internet connectivity and computer systems are up to date.
• Manage Project Manager's calendar to include assisting in organizing inter-agency meetings, conferences, teleconferences, and video conferences.
• Coordinate official visitor arrangements to include procuring base passes, if needed.
• Review, edit and coordinate responses on various correspondences and appointment letters, ensuring accuracy, completeness, and adherence to guidelines.
• Distribute and track action items with government entities.
• Maintain office files and databases, including electronic data files.
• Prepare scheduling paperwork for the random drug testing program.
• Serve as the primary site POC for Costpoint timesheets, providing support to employees with their timesheets as needed and reviewing timesheets on a weekly basis.
• Manage the order, inventory and issuing of company work uniforms.
• Assists with the various Human Resource duties required at the project level.
• Complete any other duties as assigned.
Qualifications
• Must be a US Citizen.
• 3 - 5 years of office administrative experience.
• Proficiency in MS Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication.
• Excellent writing, editing, and proofreading skills.
• Ability to work independently, take initiative, and solve problems effectively.
• Possess the ability to prioritize tasks and manage multiple responsibilities.
• Must have an active DoD Secret Security clearance or higher.
Desired Qualifications:
• Experience working in a government or military environment.
• Familiarity with government correspondence and documentation procedures.
• Knowledge of records management principles and practices.
• Familiarity with payroll systems and experience with timesheet management.
Job ID
2026-15548
Work Type
On-Site
Company Description
Work Where it Matters
Akima Logistics Services (ALS), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At ALS, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, ALS provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, ALS delivers aviation logistics and supply chain services to the Department of Defense and federal civilian government.
As an ALS employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
