Qualifications
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks
A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role
High school graduate and previous administrative experience
Strong interpersonal, customer service and communication skills
Ability to multitask
Proficient in Microsoft Outlook and Google Drive
Benefits
This position will require a flexible schedule and be able to work 15 - 20 hours weekly ($300 - $400 weekly)
Responsibilities
The Admin Assistant position will support the Office of Senator Jim Rosapepe and the Chief of Staff with administrative tasks serving as administrative assistant
The Admin Assistant will report to the Chief of Staff
This will be a remote position during the off-session months and a hybrid position when the Maryland General Assembly is in session
Manage email accounts:
Daily management of the Senate and other email accounts
The senate account will require the Admin Assitant to:
Check it daily and sort, organize, forward and respond to incoming emails
The 21st District Delegation account will require the Admin Assistant to:
Check it daily and sort, organize, forward and respond to incoming emails
Weekly management of the
[email protected] account
Initial clean up of acct
Check it weekly and sort, organize, and forward incoming emails
Manage emails and voice mail accounts from constituents daily:
Determine constituents' District
Manage the constituent spreadsheet and respond to the issues appropriate for your ability and knowledge base
Follow up with constituents to ensure solutions and progress are being made
Scheduling
Assist the Chief of Staff in scheduling meetings and managing the Senator’s calendar
Schedule meetings for the Senator as assigned by the Chief of Staff
Follow up and secure details for meetings as needed
Other duties as assigned
Assist the Chief of Staff in special projects as assigned
Reconcile monthly American Express statements and any reimbursements
Assist with aspects of senatorial scholarship distribution
Handle and coordinate active calendars
Schedule and confirm meetings
Ensure electronic file organization based on office protocol
Provide ad hoc support as needed
Job description
Admin Assistant Role for Senator Jim Rosapepe
The Admin Assistant position will support the Office of Senator Jim Rosapepe and the Chief of Staff with administrative tasks serving as administrative assistant. The Admin Assistant will report to the Chief of Staff. This will be a remote position during the off-session months and a hybrid position when the Maryland General Assembly is in session. This position will require a flexible schedule and be able to work 15 - 20 hours weekly ($300 - $400 weekly). The Admin Assistant will be required to perform the following tasks:
Manage email accounts:
• Daily management of the Senate and other email accounts.
• The senate account will require the Admin Assitant to:
• Check it daily and sort, organize, forward and respond to incoming emails.
• The 21st District Delegation account will require the Admin Assistant to:
• Check it daily and sort, organize, forward and respond to incoming emails.
• Weekly management of the
[email protected] account
• Initial clean up of acct.
• Check it weekly and sort, organize, and forward incoming emails.
Constituent Services:
• Manage emails and voice mail accounts from constituents daily:
• Determine constituents' District.
• Manage the constituent spreadsheet and respond to the issues appropriate for your ability and knowledge base.
• Follow up with constituents to ensure solutions and progress are being made.
Scheduling
• Assist the Chief of Staff in scheduling meetings and managing the Senator’s calendar.
• Schedule meetings for the Senator as assigned by the Chief of Staff.
• Follow up and secure details for meetings as needed.
Other duties as assigned
• Assist the Chief of Staff in special projects as assigned.
• Including but not limited to:
• Reconcile monthly American Express statements and any reimbursements.
• Assist with aspects of senatorial scholarship distribution.
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet deadlines will ensure your success in this multi-faceted role.
Responsibilities
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure electronic file organization based on office protocol
• Provide ad hoc support as needed
Qualifications
• High school graduate and previous administrative experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Outlook and Google Drive
• Previous experience working with the state legislature and the Maryland General Assembly is a plus
This part-time position does not qualify for Maryland General Assembly benefits. Interested candidates should send a resume and cover letter to Bridget Ruiz Rivezzo at
[email protected]. The position will be open until filled.
