ACCESS Administrative Assistant and Data Management

Qualifications
High School Diploma required
5+ years in administrative support
Excellent organization/logistics skills
The physical demands described here are representative of those that must be met by an
The employee is required to have dexterity of hands and fingers
The employee is required to sit or stand for extended periods of time
The employee may be occasionally required to bend at the waist, kneel or crouch
Specific vision abilities required by this job include close vision, and ability to adjust focus
Responsibilities
Immediate Supervisor: ACCESS Project Director
POSITION SUMMARY: ACCESS (Alignment of Career-Connected Education Supports Students) Administrative Assistant and Data Management will provide organizational and operational support for all grant staff, including logistics, office management, communication, scheduling, fiscal support, and grant compliance related data collection
Provide support to ACCESS Project Director and related CTE program staff
Complete daily office management duties, managing phone system, emails and incoming communications
Manage fiscal resources assigned, including specific compliance-related fiscal management as assigned
Manage logistics of data collection as assigned by the ACCESS director
Coordinate communication among staff and project stakeholders
Facilitate purchasing and invoicing for goods and services requested under the grant
Collect and coordinate information for grant compliance
Coordinate and communicate with CTE, GEAR UP South Bend!, and related district program teams to ensure effective and inter-connected systems support
Provide content or anecdotal information about program highlights or successes with marketing and district communication teams
Duties and responsibilities as otherwise assigned by ACCESS or CTE leadership
employee to successfully perform the essential functions of this job
accommodations may be made to enable individuals with disabilities to perform the essential
The employee is regularly required to speak and hear
Job description
Position Title: ACCESS Administrative Assistant and Data Management

Contract Length: July 1- June 30

Immediate Supervisor: ACCESS Project Director

POSITION SUMMARY: ACCESS (Alignment of Career-Connected Education Supports Students) Administrative Assistant and Data Management will provide organizational and operational support for all grant staff, including logistics, office management, communication, scheduling, fiscal support, and grant compliance related data collection.

Qualifications
• High School Diploma required.
• Bachelor of Education preferred
• 5+ years in administrative support
• Excellent organization/logistics skills.
• Previous experience with PowerSchool platform preferred

Responsibilities
• Provide support to ACCESS Project Director and related CTE program staff
• Complete daily office management duties, managing phone system, emails and incoming communications
• Manage fiscal resources assigned, including specific compliance-related fiscal management as assigned
• Manage logistics of data collection as assigned by the ACCESS director
• Coordinate communication among staff and project stakeholders
• Facilitate purchasing and invoicing for goods and services requested under the grant
• Collect and coordinate information for grant compliance
• Coordinate and communicate with CTE, GEAR UP South Bend!, and related district program teams to ensure effective and inter-connected systems support
• Provide content or anecdotal information about program highlights or successes with marketing and district communication teams
• Duties and responsibilities as otherwise assigned by ACCESS or CTE leadership

Physical Requirements

The physical demands described here are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

While Performing The Duties Of This Job
• The employee is regularly required to speak and hear.
• The employee is required to have dexterity of hands and fingers.
• The employee is required to sit or stand for extended periods of time.
• The employee may be occasionally required to bend at the waist, kneel or crouch.

Specific vision abilities required by this job include close vision, and ability to adjust focus.